At Evolt, our mission is to enable individuals who use our machines the ability to better understand and track their baseline measurements in order to assist in helping them achieve their goals. To provide a service that is consistent with our mission, Evolt collects and processes your personal data (which includes using, disclosing and storing).
What is Personal Data
Personal data is any information relating to an identifiable living person; an identifiable living person is one who can be identified, directly or indirectly, including by reference to an identification number, name, contact details, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person.
Personal Data we Collect
When you use our machines or register with our website or apps
When you use one of our machines to undertake a scan, or register with our website or apps, we collect personal data about you, either as a result of the body scan, from where you input such information into our machine, website or app, or automatically as a result of cookies or similar technology.
Data you provide
The personal data you input will include the following information for us to create a user profile and account, have a means to contact you, update you on services and to more effectively analyse your fitness and goals. We may also use this information to notify you of events or competitions where you have opted in to receive these services:
Data captured through a Scan
When you perform a body composition scan on one of our machines we also collect a range of fitness and wellness data, including a range of Body Composition Attributes e.g. height, weight and body fat % measurements and other types of data relating to your physiological condition such as body measurements, wellness ratings, calories, bone mineral content and protein content. We collect this data to provide you with information on your measurement result and to help you track and achieve your goals.
We may anonymise, de-identify or aggregate data captured through body scans in order to conduct research into health, fitness and well-being. Your personal data will never be identifiable in the case of such research.
Automatic data collection through use of our website and application (app)
When you register with our website or app we may also automatically capture or track additional information about you, such as your computer or mobile phone IP address, the services or products you purchase and your location details in some circumstances.
The 3D scanning aspect of our app shares personal data collected to generate digital anthropometric circumference measurements, specifically: gender, height, weight, and non-personally identifiable silhouettes. This data is processed on Amazon infrastructure in the USA by our third parties to generate digital anthropometric circumference measurements. Personal data sent from your mobile device to our third parties is processed in memory and discarded following processing.
Registering for marketing information or newsletters
If you register to receive newsletters or other marketing information we will collect personal information about you, such as your name, phone number, e-mail address and postal code or zip code. We use your personal data to respond to your questions and provide you with marketing information or newsletters on relevant services.
Contact us through our website
If you complete the contact us details on our website we will collect personal information about you, such as your name, phone number, e-mail address and postal code or zip code. We use your personal data to respond to your questions and provide you with information on the specific services you select.
Subscriptions to supplements or recipes
If you decide to subscribe to additional services, such as purchasing recipe plans or supplements, we may collect additional personal information including allergies or intolerances. You may also be asked to provide payment information to a third party payment processor. Evolt does not capture or store your payment information.
Our legal basis for processing personal data
We process your personal data on the basis that it is necessary for the following purposes:
Where we process personal data on the basis of consent, this consent can be withdrawn at any time by contacting us using the details below, or in the case of marketing information, also by selecting unsubscribe within any email from us.
Data Security and Sharing
We will never sell your personal data for third-party direct marketing.
We may share your personal data with third parties in the following circumstances:
We may combine personal data we receive about you with other information we hold about you. This includes information received from our partners or third parties
We may also disclose your personal information to third parties:
We will ensure your personal data is secured using role-based access and encryption technology as appropriate. Secure Sockets Layer (SSL) encrypts any personal information you send through our website. This technology protects your personal information as it is being transmitted over the Internet from your computer to our servers. To protect our server environment, we maintain an ongoing risk management program and use adequate industry standard practices and technologies to ensure your information is well-secured.
Transfers of your personal data to third party countries
During the course of providing services to our users located in Australia, we may disclose transfer of your personal data to persons service providers located outside of Australia. Before disclosing transferring your personal data to any person provider located outside of Australia, we will take reasonable steps to ensure that the recipient does not breach the Australian Privacy Principles in relation to your personal data. This may include (without limitation), making enquiries with respect to the recipient’s existing data protection measures and imposing contractual obligations on the recipient to comply with the Australian Privacy Principles.
As Evolt is an Australian company, the personal data that we collect from individuals located outside of Australia, including in the European Economic Area (EEA) and the State of California, will be transferred to, or stored at, a destination outside the originating country, EEA iincluding in Australia.
We take all steps reasonably necessary to ensure that any such transfer is made securely and that there is adequate protection in place in order to protect your personal data.
Please contact us using the details below if you wish to find out more, or if you would like to be provided with a copy of the relevant safeguards implemented in relation to the transfer.
For our account holders and those who have made purchases from us, we retain your personal data for the duration for which we have a contractual relationship with you (i.e. the period for which you have an account with us or the time it takes us to fulfil your order from us) and for a period of up to six years following the end of you using our services. This six year period covers account & financial aspects of your personal data.
Your health data will be deidentified and anonymised up to two years following the end of you using our services. This allows you to re activate your account & retain historical records within that two year period.
Third Party Privacy
From time to time, we may provide hyperlinks to third party websites that we do not control. We do not accept any responsibility nor make any warranties with respect to the processing of your personal data when accessing those websites. It is your responsibility to review the privacy policies of the websites that you are accessing.
Hubspot is a software company from the US which we use for our online marketing activities.
These activities are:
Email marketing (newsletter, together with automated mailings, e.g., for provision of downloads), social media reporting, customer reporting (e.g., traffic sources, accesses, etc. …), contact management (e.g., user segmentation & CRM), landing page metrics and contact forms.
The legal basis for the use of Hubspot’s services is article 6 (1) f) GDPR – justified interest. Our justified interest in the use of this service is the optimization of our marketing measures and the improvement of our service quality across all Evolt customer and business interactions.
Hubspot is certified under the conditions of the “EU – U.S. Privacy Shield Framework” and it is subject to TRUSTe’s Privacy Seal, as well as the “U.S. – Swiss Safe Harbor” Framework.
Your personal data is protected under data protection laws relevant to the area in which you live.
You may have a number of rights (explained below) which you can seek to exercise. Please contact us using the details provided in the “Contact and Complaints” section below if you have any queries in relation to your rights.
If you seek to exercise your rights we will explain to you whether or not the right applies to you; these rights do not apply in all circumstances.
Evolt machines, websites and applications are intended for adults and are not intended for use by children. Evolt will not collect personal information from any person known to be under 18 years of age.
Contact and Complaints
If you have any concerns or complaints about your privacy including in relation to the Australian Privacy Principles, or the GDPR, CCPA or other privacy regulations, or you have any queries on how your personal data is processed, please contact us at:
Contact: EVOLT HQ Australia
Phone Contact: +61 75659 1958
Email Address: email@example.com
Postal Address: 1/24 Leda Drive, Burleigh, QLD 4220, Australia
We will respond to your query or complaint within a reasonable time or the time scale required by local legislation. You also have the right to make a complaint to the supervisory authority responsible for data protection in your country